Job Description

Job Title

Operations & Administrative Coordinator

(HR / Systems / Finance Support)

Overview

We are looking for a dependable, detail-oriented Operations & Administrative Coordinator to support a growing organization across multiple functional areas. This role is designed for someone who is adaptable, organized, and comfortable wearing multiple hats as business needs evolve.

The position will support HR administration, internal systems monitoring, and operational processes , helping keep day-to-day activities running smoothly while leadership focuses on growth.

Key Responsibilities

Responsibilities may evolve over time and may include, but are not limited to:

HR & People Operations

• Support employee onboarding and offboarding processes
• Assist with payroll coordination and basic HR administration
• Maintain employee records and ensure documentation accuracy
• Support compliance-related tasks and internal HR processes

Operations & Systems Support

• Monitor and support internal systems (fleet management, corporate card platforms, and related tools)
• Assist with reporting, tracking, and issue resolution related to operational systems
• Coordinate with vendors or internal teams when system issues arise

Administrative & Cross-Functional Support

• Provide general administrative support to leadership and operations teams
• Track tasks, deadlines, and recurring operational needs
• Assist with process documentation and improvements
• Handle ad-hoc projects as business needs arise

Qualifications

• 2+ years of experience in administrative, operations, HR support, or a similar role
• Strong organizational and time-management skills
• Comfortable working with multiple systems and learning new tools
• High attention to detail and follow-through
• Strong communication skills (written and verbal)
• Ability to adapt in a fast-paced, growing environment

Preferred (Nice to Have)

• Experience supporting HR, payroll, or people operations
• Exposure to fleet management systems, expense management, or corporate card platforms
• Experience in a small or growing company environment
• Process improvement or documentation experience

Why This Role

• Broad exposure across HR, operations, and systems
• Opportunity to grow with the company as responsibilities expand
• Direct impact on day-to-day efficiency and business operations
• Collaborative, hands-on work environment

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