The Affordable Housing Compliance Specialist 1 maintains and ensures compliance with all affordable housing program operations and required quarterly and annual reports. Reviews tenant files for compliance and maintains Cascade Management, Inc. policies and procedures in regards to Fair Housing, tenant selection, and regulatory procedures. A Compliance Specialist 1 will be responsible for learning and executing up to 2 program funding types while maintaining a portfolio size as listed below:
Portfolio Size:
Essential Duties and Responsibilities:
1. Manage and maintain assigned affordable housing portfolio including: tenant file reviews, audits, onsite file reviews, track and complete certifications, transmit property rental assistance into MINC/TRACS programs, and input tenant certifications into Property Management Software.
2. Track certification corrections; research and answer Fair Housing/Equal Opportunity questions brought forth by property or tenant.
3. Act as liaison with clients and agencies regarding affordable compliance operations and regulations to ensure program compliance.
4. Provide support via phone, email or in person to Community Managers and Assistant Community Managers with regards to correct policies and procedures of program certification, as well as outstanding compliance related issues.
5. Track and communicate the certification statuses on a monthly basis to the Community Managers and Portfolio Managers in a timely manner.
6. Notify the Compliance Manager of any/all regulatory notices from agencies relating to affordable housing programs in a timely manner.
7. Take calls from clients/community managers/PM's regarding affordable housing compliance concerns.
8. Interpret and dispense all new affordable housing program publications, policies, and procedures.
9. Follow up on tenant file audit findings to ensure compliance and report corrections as required.
10. Maintain, establish and/or submit all quarterly and annual reporting due on all assigned properties in a timely manner.
11. Apply technical data, regulations, and policy statements to varying situations.
12. Uphold Cascade Managements Service Culture in all forms of communication or interactions to create a positive and productive work environment. (Friendly, Helpful, Knowledgeable, Respectful and Responsive)
13. Regular and reliable attendance during scheduled hours.
14. Travel as required for in person classes and annual education conferences.
15. Perform other duties as assigned.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Education: High school Diploma or Associate's degree (A. A.), or one year related experience and/or training in property management; or equivalent combination of education and experience totaling 1-2 years.
Certificates, Licenses, and Registrations: Valid Driver's License and insurance is required.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
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