Document Specialist Job at Cozen O Connor, Washington DC

YjNlMHVaYU1ETWV2c3phZmNhU0I2QmVDTGc9PQ==
  • Cozen O Connor
  • Washington DC

Job Description

Document Specialist

The Document Specialist is an integral part of our team, transcribing and revising various types of documents and contributing to our commitment to providing the highest quality legal service.

Responsibilities

Document Transcription and Revision:

  • Accurately transcribe and revise correspondence, pleadings, discovery materials, memos, reports, special forms, voicemails, and hard copy documents.
  • Proficiency in Adobe Pro, including converting PDFs to Word, reducing file sizes, and using editing tools.
  • Utilize the typewriter tool for text changes, insert signatures, and create JPEGs/images within PDFs.
  • Apply Bates labeling and make documents OCR text searchable.
  • Learn how to create PDF Portfolios for efficient bulk bates labeling.

Document Formatting and Organization:

  • Prepare mass mailing mail merges.
  • Clean and format documents using DocXtools, ensuring consistent application of firm styles.
  • Expertise in cross-referencing and blacklining using Litera or comparable software.
  • Create table of contents, table of authorities, and points and authorities using Best Authority.
  • Generate bookmarks and assist in creating closing binders, including hyperlinking embedded documents.
  • Craft professional PowerPoint presentations and format complex Excel spreadsheets.

Time Management and Technology Skills:

  • Input attorney time using Intapp.
  • Create timelines and organizational charts using Word, Visio, or PowerPoint.
  • Learn the E-Notary and DocuSign processes.
  • Familiarity with scanning equipment, Dictaphone, and general office technology.
Qualifications

Minimum 3 years of word processing experience. Typing speed of 50+ words per minute. Proficiency in Windows 10 and 11, Microsoft Office 2016, Outlook, and iManage Work (or comparable Document Management System). High school diploma.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O'Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Job Info

Job Identification 229

Job Category Administrative Operations

Posting Date 12/12/2025, 11:43 AM

Job Schedule Full time

Locations One Liberty Place, Philadelphia, PA, 19103, US (Remote)

Job Tags

Full time, Work at office,

Similar Jobs

RAON NYC

Sommelier Job at RAON NYC

 ...RAON, a modern Korean fine dining restaurant located in Midtown East, is seeking a Full-Time Captain / Sommelier to join our team. We offer an intimate, high-touch dining experience focused on hospitality and curated beverage pairings that include exceptional wines... 

Veracyte

eQMS Document Control Specialist - Hybrid/Remote Job at Veracyte

 ...A innovative diagnostics company is seeking a Document Control Specialist to manage electronic Quality Management Systems. The role requires...  ...in Microsoft Office. This position can be performed in a hybrid arrangement in San Diego or remotely in the US. #J-18808-Ljbffr... 

American Systems

Forensic Chemist (Explosive) Job at American Systems

 ...laboratory as a certified examiner. Experience working within a CEXC, WTI, C-IED Team, DTK Lab, JEFF, TEDAC facility, other NGIC, DIA or ATF Lab; interagency or state/local law enforcement environment is preferred but not required. Current DOD Secret security clearance... 

Sigma Stretch Film of OK

Packers / Warehouse Packers - OK Job at Sigma Stretch Film of OK

 ...you can work a rotating shift, have excellent attendance, willing to learn and have a great work ethic, we will train you! Please apply in person between the hours of 8am - 4pm, Monday through Friday: Sigma Stretch Film 4035 W. 49 th St. Tulsa, OK 74107

Client Resources, Inc.

Database Administrator Job at Client Resources, Inc.

 ...Linux, UNIX, Windows Production DB2 LUW DBA work, optimizing, performance tuning HADR, DR, Security, Access Controls in DB2 LUW database environments Snowflake is a very good to have, not required Also great to have SQL Server DBA experience, but THIS IS NOT A...