Job Description

Job Description

Site Administrative Assistant

Mid-size electronics manufacturing company

Richardson, TX

Our client has an exciting opportunity for an Administrative Assistant to join their team in the Richardson, TX office location. In this role, you’ll provide high-impact administrative and office coordination support for the site—partnering with leaders and teams across the organization while handling sensitive information with discretion and professionalism.

What You’ll Do

Office & Site Support

• Deliver outstanding customer service to internal teams, visitors, suppliers, and distributors
• Greet guests, issue visitor badges, and manage incoming calls
• Maintain and support site badging processes and help ensure visitor/site safety procedures are followed
• Keep the office running smoothly—maintain office appearance and order supplies
• Sort, distribute, and prioritize incoming mail and deliveries
• Track/log incoming shipments and receiving; prepare and ship outgoing packages

Administrative & Executive Support

• Create and edit presentations, spreadsheets, reports, org charts, flow diagrams, and other materials (PowerPoint/Excel/Visio, etc.)
• Develop and maintain electronic filing, data, and recordkeeping systems
• Coordinate schedules and meetings for leaders and team members with a high degree of confidentiality
• Support off-site meetings in the DFW area (as needed)
• Serve as a key communication hub—interacting effectively with all levels of the organization

Project & Process Coordination

• Assist with capital improvement and equipment request documentation
• Obtain vendor quotes/pricing and provide information to stakeholders
• Support recurring and special projects, including coordinating site activities (e.g., employee activities, recycling program)
• Coordinate/lead site EHS-related administrative activities as assigned
• Handle complex issues that may require research, prioritization, and coordination to resolution

What You’ll Bring

Required

• High School Diploma or equivalent
• 3–5 years of administrative support experience, including 2+ years supporting leaders in a mid-to-large, matrixed organization
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); strong comfort with web-based tools
• Excellent communication skills (written and verbal) and strong attention to detail
• Proven ability to manage multiple priorities in a fast-paced, team-oriented environment
• High integrity and ability to handle confidential information with discretion

Preferred

• Proficiency with Visio and Project
• Prior leadership experience

Key Skills for Success

• Strong organization, time management, and follow-through
• Proactive, service-minded approach and strong interpersonal skills
• Ability to navigate ambiguity, prioritize effectively, and handle challenging situations professionally

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