Job Description

Job Description

About the Role

If you’re the kind of person who thrives on variety, loves solving problems on the fly, and enjoys supporting people who expect (and appreciate) excellence - this role is for you.

This is not your typical administrative position. You’ll act as the connective tissue of a small, fast-paced private office that supports high-net-worth individuals and their diverse family ventures.

We’re looking for someone who anticipates needs, handles the unexpected with grace, and enjoys juggling a little bit of everything - from executive-level projects to hands-on operational tasks.

What You’ll Do

• Be the go-to person; manage phones, emails, visitors, and correspondence with warmth and professionalism.
• Keep everything organized; maintain spreadsheets, reports, and documents across multiple businesses and family interests.
• Support ongoing projects; assist with timelines, vendor follow-up, and progress tracking to ensure initiatives stay on course.
• Operate with white-glove service; anticipate the needs of executives and family members, and deliver with discretion and excellence.
• Be the hub of operations; handle scheduling, event planning, and coordination between office staff, property managers, and estate personnel.
• Jump in wherever needed; from IT coordination to assembling reports, creating presentations, or tackling unique one-off requests.
• Handle the details that make a difference; errands, mail, office supplies, vendor coordination, and maintaining a welcoming office environment.

Who You Are

• You have an EA’s mindset; proactive, anticipatory, detail-oriented, and calm under pressure.
• You’re resourceful and curious; if given a quarter of the puzzle, you’ll find the missing pieces and put it together.
• You’re adaptable; comfortable switching gears between executive support, operations, and personal errands without missing a beat.
• You value discretion and professionalism and can navigate a high-expectation environment with ease.
• You have strong technical skills; confident in Microsoft Office Suite and Google Workspace; able to create polished documents, spreadsheets, and presentations.
• You enjoy making life easier for others and take pride in delivering thoughtful, quality results.

Benefits & Compensation

• Pay: $70,000 - $80,000/annually depending on years of experience
• Discretionary annual bonus
• Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
• Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
• Competitive medical, dental, and vision insurance
• Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!

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