Job Description

Job Description

The HT Group has a corporate services client in Austin, TX looking for an  Office Manager who is resourceful, detail-oriented, and proactive to oversee day-to-day office operations and provide project support during a leave coverage period. This person will play a key role in keeping the Austin office running smoothly while assisting the new Head of Facilities and supporting a small team of administrative and janitorial staff.

• Oversee office operations and serve as the main point of contact for two office administrators and third-party janitorial staff
• Support ongoing facilities and office management projects in partnership with the Head of Facilities
• Coordinate vendor relationships, service contracts, and maintenance for the Austin office
• Assist with reporting and auditing responsibilities using Excel (VLOOKUPs and pivot tables preferred)
• Plan and execute small internal events, such as the company’s in-office holiday party
• Maintain and enhance a positive, organized, and efficient work environment for employees and visitors
• Collaborate closely with Executive Assistants, Facilities leadership, and cross-functional teams to ensure seamless office operations
• Manage supply inventory, food and beverage services, and general office upkeep
• Uphold safety, security, and facility communication processes, including badge management and internal office communications
• Provide hands-on support as needed, including light janitorial or setup assistance for meetings and events

• Bachelor’s degree highly preferred
• 3+ years of office management or senior administrative experience (beyond EA or receptionist duties)
• Strong Microsoft Excel skills, including reporting, data auditing, and familiarity with VLOOKUPs and pivot tables
• Exceptional organizational and problem-solving abilities, with a proactive and solutions-oriented mindset
• Excellent communication skills, both written and verbal
  

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