Job Description

Job Description

This hospitality association in Washington, DC is seeking a long-term temporary Executive Assistant to support their leadership team. In this role, you’ll partner with a team of EA’s to manage administrative, heavy travel booking, and operational needs while moving the needle on projects and association needs. The ideal candidate is professional, proactive, and charismatic, bringing at least five years of EA experience and the ability to hit the ground running to keep operations seamless. This is an excellent opportunity for someone seeking a dynamic, engaging role in a mission-driven environment with a positive and collaborative company culture.

Key Responsibilities:

• Manage weekly, monthly, and annual scheduling needs for internal and external meetings, conferences, appointments, and events for multiple senior leaders.
• Create and edit meeting materials such as presentations, spreadsheets, reports, or general communications for events, meetings, and internal circulation.
• Facilitate international and domestic travel agendas with exceptional attention to detail.
• Monitor project deadlines, ensuring objectives are progressing and initiatives are being met.
• Maintain clear communication regarding changes and project adjustments.
• Conduct research and prepare summaries for company meetings. Actively participate and work effectively across senior-level priorities.
• Process and track expenses and reimbursements for senior leaders.
• Collaborate closely with other Executive Assistants for seamless internal communication and workflow.

Why You’ll Love Working Here:

• Employee-first mindset. Opportunities for cross-departmental collaboration and engagement with leadership and coworkers.
• Metro-accessible location with a hybrid work model.
• This is a long-term temporary role.

What We’re Looking For:

• EA Experienced. You have a minimum of five years of Executive Assistant experience, preferably working within a team-support environment.
• Tech-savvy. You’re comfortable with Microsoft Office Suite and other productivity tools to streamline tasks and improve efficiency.
• Organized and detail-oriented. You excel at managing complex schedules, travel arrangements, and competing priorities with accuracy.
• Engaged communicator. You bring clarity, tact, and polish to every interaction, whether with leadership, staff, or external stakeholders.
• Collaborative team player. You enjoy working alongside executives and colleagues to create smooth operations and positive outcomes.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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