Job Description

Job Description

Looking to bulk up teams for Q4, ideally looking for this person to start shortly before October and will be on contract until 2026. Could go perm but not setting that expectation. This person is expected to go into office once a week and has the potential to work on weekends and holidays.

NOTES ON SUBMISSIONS:

1. All submittals must include name, phone number, email and home address.
2. When submitting candidates, please include all resumes and notes on one email chain for the role that they are being submitted for. If you have been engaged to assist with more than one role and would like your candidate considered for multiple roles, please make note and include the candidate information on all appropriate chains.
3. All candidates selected to screen must complete a formal application to the role before they can be screened or interviewed by a Holland & Knight representative. Resumes that have already been received directly by Holland & Knight through our other recruiting efforts within the last six months will not be considered for agency representation.
4. Once a formal application has been received, the candidate will complete a 15-minute phone screen with myself. I will confirm the interview process after my intake call with the hiring team tomorrow and will insert here [____]. Morgan Kinsey copied here, will assist with scheduling.
5. Any offer of employment with Holland & Knight is contingent upon the clearance of a conflicts check, background check, and reference check. Background checks are conducted by Accurate and include education verification, employment verification, and a criminal background check.
   

Position : Billing Assistant
Company Name: Holland & Knight
Company Website/Link/ Description :
Revenue/Size: $2B - 3,900 employees
Ownership Structure/Public/Private: Private
Industry : Legal
Location
Remote/Flex policy: Brandon, FL, hybrid schedule, once a week in office
Software(s) using: Chrome River and Microsoft Suite
Hiring Manager & Title :Clarissa Aguilar
Team Structure: Reports to Bobbie Greenawalt, Billing Supervisor
Interview Process: 1 phone screen, 2 interviews.
Reason for Opening : Bulking up team for Q4
Highlights : Need someone with 2-3 years of billing experience, could be in construction, medical or legal. Need to be familiar with MS Suite, Chrome River preferred but not necessary. Looking for strong culture fit, energetic and eager to step up and help. Also need to be willing to work occasional weekends and potentially holidays.
Job Description: Description:
The right individual for this role will work with Holland & Knight's Partners and their assistants for the purpose of generating monthly client invoices/bills.
Key Responsibilities Include:

• Process client bills via Aderant software.
• Research and answer billing questions.
• Review and edit pre-bills in response to attorney and secretary requests.
• Handle and process a high volume of complex bills.
• Review and verify accuracy of billing and supporting documentation as required.
• Ad hoc reports for attorneys as needed.
• Special projects and additional duties as assigned.
  

Qualifications:

• 0 - 2 years of progressive experience as a Biller in a law firm environment.
• Aderant software experience preferred.
• E-Billing experience a plus.
• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook is required.
• Position requires the ability to work well under pressure to meet strict deadlines.
• Flexibility for overtime is required.
• Strong attention to detail.
• Excellent interpersonal skills with the ability to work well under pressure.
• Excellent written and verbal communication skills.
• Self-starter with ability to successfully adapt to changing priorities and work demands.
• Ability to multi-task, organize workflow and use time efficiently.
• Exceptional analytical skills.
• Ability to anticipate work needs.
• Understanding of accounts payable, the processes involved and related applications (i.e. Chrome River).
• Must be proactive in identifying issues and proposing solutions.

Minimum Education:

• Bachelor's degree required but maybe substituted for relevant legal work experience
  

INTERNAL USE ONLY INTERNAL USE ONLY
Job Posting Assigned to:
**For niche roles, one post
**For matrix roles, two posts
Compensation & benefits information : $22-$26/hr
Expected Hours: 40+
Ideal Candidate/Internal Notes: Internal Notes:

• 2-3 years billing, could be legal, medical or construction.
• MS Suite proficiency

Requirements/Nice to have:

• Chrome River

Exclusivity/ Other Agencies Engaged : One other agency working
How long has it been open, challenges/ Need Contract help? Just opened, looking to bring someone on last week of September/first week of October
Fee %?70% mark-up on hourly.
Desired Skills and Experience

Hybrid role
Need someone with 2-3 years of legal billing experience. Need to be familiar with MS Suite, Aderant preferred but not necessary. Looking for strong, energetic and eager to step up and help. Also need to be willing to work occasional weekends and potentially holidays.

Job Tags

Hourly pay, Permanent employment, Contract work, Work experience placement, Work at office, Remote work, Flexible hours, 1 day per week,

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