Job Description

As the Executive Assistant to this Executive, you will provide right arm support while managing general office operations. Main duties include managing a very busy calendar, scheduling interviews, light research, some client development support, and travel booking. The ideal candidate has experience supporting executives in a professional services environment, client-centered environment.

Key Responsibilities:

• Manage the Executive’s calendar and schedule meetings with clients and candidates.
• Coordinate travel arrangements and off-site meetings.
• Assist with business development and marketing activities.
• Organize logistics of on-site meetings, including scheduling conference rooms.
• Compose business professional emails and other correspondence to executive teams both internally and externally.

Why You’ll Love Working Here:

• Great work-life balance, with some work from home flexibility.
• Opportunity for growth and professional development as you build institutional knowledge.
• Small company setting, with high profile clientele, so every day is exciting!

What We’re Looking For:

• Experienced. You have worked in a professional services environment as an Executive Assistant or Legal Secretary supporting client-facing Principals.
• Education. A Bachelor’s degree is preferred.
• Poised. You remain composed under pressure and are confident in your ability to multi-task in a fast-paced and dynamic environment.
• Tech savvy. You are proficient in Microsoft Office Suite and SharePoint, and can troubleshoot basic technical issues.
• Communicator. You have exceptional verbal and written communication skills.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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