Job Description

Job Description

Job Description

Job Description:

As a Logistics Coordinator, you will be integral to optimizing our supply chain operations and ensuring efficient inventory management. Reporting to the Senior Operations Coordinator, you will utilize your core skills in logistics and inventory control to streamline processes and enhance customer satisfaction. Your skills in negotiation, coordination, and documentation will support effective vendor relationships and import strategies. Additionally, your organizational abilities and proficiency in Microsoft Office will be essential in managing logistics activities and maintaining accurate records — contributing to the overall success of our organization.

Salary:   Based on experience

Responsibilities:

• Manage daily activities in the Ocean Import department, ensuring timely and accurate processing of shipments
• Coordinate bookings with overseas agents and carriers based on customer requirements and shipping schedules
• Prepare and distribute arrival notices to customers and brokers
• Coordinate customs clearance by communicating with licensed customs brokers and ensuring all necessary documentation is submitted
• Arrange cargo delivery from port to final destination, including trucking and scheduling with warehouses or consignees
• Review and confirm agent quotations, ensuring competitive rates and accuracy in billing
• Prepare and issue invoices to customers based on shipment costs and service agreements in a timely manner
• Ensure complete and accurate file closing, including documentation, billing, and system updates
• Maintain close communication with clients, vendors, and internal teams to ensure efficient and transparent shipment handling
• Ensure compliance with applicable regulations and internal SOPs for import operations

Preferred Qualifications:

• Experience in freight forwarding and logistics, with a focus on Ocean Import operations, is strongly preferred
• Experience with CargoWise system is highly desirable
• Familiarity with customs clearance procedures and U.S. import regulations
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Proficient in Microsoft Office (Excel, Outlook, Word) and logistics software
• Detail-oriented and capable of multitasking in a fast-paced, high-pressure environment
• Strong problem-solving skills and ability to adapt quickly to changing priorities
• Team-oriented with a commitment to customer satisfaction

Work Schedule: Monday to Friday, 8AM-5PM (1 hour lunch break)
Remote Work: No

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